How GL Events automated its event logistics with EventSoft®

GL Events, a world leader in event management, brings together several entities specializing in event organization, space management, and the rental of furniture and structures.

The group had to meet the challenge of managing the logistical and administrative complexity of its many subsidiaries.

Leveraging its comprehensive expertise, GL Events supports its clients at every stage, from event conception to execution. The group draws on a broad network of venues and know-how to manage diverse projects, ensuring coordination, performance, and operational excellence. This holistic approach enables it to meet the challenges faced by event organizers both in France and internationally.

To effectively manage large-scale international projects while ensuring flawless execution, GL Events has chosen to rely on a solution capable of harmonizing and optimizing all of its operations : EventSoft®.

In concrete terms, EventSoft® is integrated into the heart of GL Events’ daily activities around three strategic levers: the coordination of resources and logistical flows, the automation of administrative processes and the real-time monitoring of operational performance.

Planning

Organization of schedules for a clear and concise view of assignments.

Communication

Communicate in real time during the preparation and execution of events.

Improved coordination

Plan, organize, optimize the movement of teams and equipment.

Complex logistics management : large fleet of vehicles, diversity of events, coordination of logistics teams and subcontractors.
Administrative burden of subcontracting : creation and monitoring of contracts, invoice management, compliance with legal obligations.
Need for visibility and control over all logistics and subcontracting operations.
Centralization of logistics management : vehicle planning, inventory management, delivery tracking, team coordination.
Simplifying subcontractor management : creating and monitoring contracts, managing invoices, evaluating performance.
Automation of administrative tasks, reducing errors and freeing up time for teams.
Real-time visibility across all logistics and subcontracting operations, enabling better decision-making.
Cost optimization through better resource management and error reduction.

Thanks to EventSoft®, GL Events was able to centralize logistics management, simplify subcontractor management, automate administrative tasks and obtain real-time visibility on all operations, thereby optimizing costs and improving overall efficiency.